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Terms of Service

Effective date: October 4, 2026

These terms are an agreement between you and Cleardeposits, LLC, a Washington limited liability company ("ClearDeposits", "we", "us"). They govern your use of the ClearDeposits application and website (the "Service"). By using the Service you accept them. If you use it on behalf of a company, you confirm you have authority to accept them for that company.

1. The Service

ClearDeposits reconciles Stripe revenue to bank deposits: it imports Stripe and bank data, matches payouts to deposits, explains variances, and prepares posting plans that you review, approve and export.

Early access. While the Service is in early access, features may change, be added or be withdrawn, and the Service may be interrupted. Early-access features are provided without any service level agreement, uptime guarantee or technical support obligation. We will tell you in advance about changes that materially affect how you use the Service.

Scheduled maintenance. We apply security updates in a weekly maintenance window, currently Sunday evenings from 10:00 to 10:30 pm US Pacific time (9:00 to 9:30 pm while standard time is in effect). The application shows a notice in your own time zone from the Friday before. During the window the Service may be unavailable for a few minutes, so finish or save work in progress before it begins.

2. Your account

  • Give us accurate information, and keep your sign-in credentials confidential.
  • You are responsible for activity under your account, and for the people you invite and the roles you give them.
  • Invite only people who are authorised to see the workspace's data.

3. Your data

  • It stays yours. You, or the business whose books a workspace keeps, own the data brought into it.
  • What you let us do with it. You grant us permission to host, process and display it only as needed to provide the Service to you and to keep it secure.
  • Your authority to share it. You confirm you have the right to connect each Stripe account and upload each file. Where an account or a statement belongs to another business, you confirm that business has authorised you to do so.
  • Personal data. Our Privacy Policy describes how we handle it.

4. Our intellectual property

Apart from your data, the Service is ours. We retain all rights, title and interest in the Service, including its software, matching and variance logic, rule hierarchy, designs, user interface, documentation and trademarks, and in aggregated, de-identified usage metrics that identify neither you nor any business. These terms grant you a limited, revocable, non-exclusive right to use the Service, and no other right. Feedback you give us may be used without obligation to you.

5. Stripe and other third-party services; not a system of record

We access Stripe with the key you provide and only the permissions you grant. Third-party services are governed by their own terms; we are not responsible for their availability or for the accuracy of the data they report. Revenue figures are taken as Stripe reports them. ClearDeposits is not affiliated with or endorsed by Stripe, Inc.

ClearDeposits is a reconciliation and reporting tool, not a system of record. Your Stripe account, your bank records and your accounting system remain the authoritative records of your transactions. You are responsible for retaining your original Stripe records, bank statements and other source documents for as long as tax authorities, auditors or the law require.

6. Not professional advice; you remain responsible

  • ClearDeposits is a tool. Its matches, variance explanations, posting plans and configuration options (including recognition bases, such as aligning revenue to Stripe 1099-K dates) are not accounting, tax or legal advice.
  • You review and approve postings, and closing a month is your decision.
  • You remain responsible for the books you keep, for filings, and for decisions made using the Service.
  • The results can only be as complete and accurate as the data provided to the Service.
  • We keep the system logs that let us trace what happened in the Service for 150 days. For an event older than that we may be unable to determine its cause, although the underlying data can often be re-imported from Stripe.

7. Acceptable use

You agree not to:

  • break the law, or use the Service for data you have no right to use;
  • access, or try to access, workspaces or data that are not yours;
  • probe, scan or test the Service's security without our written permission, apart from good-faith reports to security@cleardeposits.com as described on our Security page;
  • reverse engineer, resell or overload the Service, or upload malicious code.

8. Fees

Early access includes your first two months free. After that, fees apply as shown on our website at the time, starting at $49 per month. We may introduce new fees or change our prices. We will email you at least 30 days before a new or changed price applies to you, and you may stop using the Service before it takes effect.

9. Security and confidentiality

We protect workspace data as described on our Security page, and treat it as confidential. If we confirm a security incident affecting your data, we will notify you without undue delay, as ourPrivacy Policy describes.

10. Suspension and ending

  • You may stop using the Service at any time.
  • You may request deletion of a workspace and its data from the app's profile menu. We delete it within 30 days of your request, and you can sign in and export your posting plans until then.
  • We may suspend or end your access if you breach these terms, or if your use puts the Service or other customers at risk. Where we reasonably can, we will warn you first.
  • When access ends for any other reason, you may sign in and export your posting plans for 90 days. After that we delete the workspace and its data within 30 days, as our Privacy Policy describes.

11. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE", PARTICULARLY DURING EARLY ACCESS. TO THE FULLEST EXTENT THE LAW ALLOWS, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-INFRINGEMENT, AND ANY WARRANTY ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, TIMELY, SECURE OR ERROR-FREE, OR THAT ITS RESULTS WILL BE ACCURATE OR COMPLETE.

12. Limitation of liability

TO THE FULLEST EXTENT THE LAW ALLOWS, WE WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, BUSINESS, GOODWILL OR DATA, HOWEVER CAUSED AND UNDER ANY THEORY OF LIABILITY, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. OUR TOTAL LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICE OR THESE TERMS IS LIMITED TO THE GREATER OF US$50 AND THE AMOUNTS YOU PAID US IN THE 12 MONTHS BEFORE THE CLAIM. THIS LIMIT APPLIES TO EVERY KIND OF CLAIM, INCLUDING CLAIMS ARISING FROM A SECURITY INCIDENT, A DATA BREACH OR A BREACH OF CONFIDENTIALITY, AND IS NOT INCREASED BY ANY SUCH CLAIM.

WAIVER OF UNKNOWN CLAIMS: THE DISCLAIMERS IN SECTION 11 AND THE LIMITATIONS OF LIABILITY IN THIS SECTION 12 APPLY TO ALL CLAIMS, WHETHER OR NOT YOU KNOW OR SUSPECT THEM TO EXIST IN YOUR FAVOR AT THE TIME OF AGREEING TO THESE TERMS, AND YOU EXPRESSLY WAIVE ANY STATUTORY OR COMMON LAW RIGHTS THAT WOULD OTHERWISE LIMIT THEM TO CLAIMS YOU KNOW OR SUSPECT AT THAT TIME. IF YOU ARE A CALIFORNIA RESIDENT, YOU SPECIFICALLY WAIVE CALIFORNIA CIVIL CODE SECTION 1542, WHICH STATES: "A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE CREDITOR OR RELEASING PARTY DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE AND THAT, IF KNOWN BY HIM OR HER, WOULD HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR OR RELEASED PARTY." YOU WAIVE ANY SIMILAR STATUTE OR PRINCIPLE UNDER THE LAWS OF ANY OTHER STATE OR JURISDICTION.

13. Indemnity

You will indemnify, defend and hold harmless Cleardeposits, LLC and its members, managers, officers, employees and agents from and against all claims, damages, losses, liabilities, costs and expenses, including reasonable attorneys' fees, arising from data you had no right to bring into the Service, from your use of the Service in breach of these terms or of the law, or from a dispute between you and a business whose data you brought into the Service.

14. Disputes are resolved individually

Any dispute, claim or proceeding relating to the Service or these terms will be conducted solely on an individual basis. You agree not to bring or participate in any class, consolidated, collective or representative action, and no court or arbitrator may consolidate the claims of different customers or preside over any form of representative proceeding.

15. Changes to these terms

We may update these terms. We will post the new version here with a new effective date and, for significant changes, email account holders before they take effect. Continuing to use the Service after that means you accept them.

16. General

  • These terms are governed by the laws of the State of Washington, and disputes will be heard in the state and federal courts located in Spokane County, Washington.
  • They are the entire agreement between us about the Service. If any part is unenforceable, the rest still applies.
  • Not enforcing a term is not a waiver of it. You may not transfer these terms without our consent. We may transfer them as part of a merger or sale of the business.

17. Contact

Cleardeposits, LLC
100 N Howard St, Ste R
Spokane, WA 99201
United States
hello@cleardeposits.com (hello@cleardeposits.com)