Comparison
ClearDeposits vs Acodei
In short
Use Acodei if you want Stripe synced into QuickBooks Online in real time as native records, from $12 a month, with no hands on it after setup. Use ClearDeposits if you want the full month's accounting built and explained, timing and other variances included, and reviewed before anything posts.
All competitor entries verified against each vendor's own website on October 18, 2026. "Not stated" and "Not documented" mean the vendor's own pages do not address the point. Bracketed tags refer to the sources below. For accurate, up-to-date details, see acodei.com.
Pricing
Entry price for one Stripe account into one QuickBooks Online company, and trial terms.
Acodei
Scale from $12/mo (100 transactions) up to $100/mo (5,000); Enterprise from $150/mo. 14-day trial, card required. [A1]
ClearDeposits
Free for 60 days, then $49. One flat price.
Comparison criteria
| Criteria | Acodei | ClearDeposits |
|---|---|---|
| Data sourcesWhich payment platforms and sales channels feed the books. | Stripe only. [A1] | Stripe only. |
| Posting destination and methodAccounting systems supported, and whether entries post on their own or on your instruction. | QBO only. Automated, real-time (or daily summary). [A1][A2] | QuickBooks Online, posted manually. ClearDeposits prepares each period's entries; you enter them in QBO when you are ready, so nothing reaches the ledger without your hand on it. |
| Posting granularityWhat lands in the ledger: journal entries or native QBO activities, and whether per transaction, daily, monthly or per payout. | Per transaction: Sales Receipts or Invoices + Payments, Refund Receipts, payout Transfers. Or one summary Sales/Refund Receipt per day per currency. [A1][A3][A4] | One set of monthly journal entries per period, structured to mirror QBO activities so the ledger reads the way your accountant expects. |
| Revenue recognition basisAccrual, cash or both, and whether the books tie to Stripe's gross 1099-K reporting. | Gross Sales Receipts, or Stripe Invoices with payments applied (AR). No cash/accrual setting stated. [A1][A2] | Three bases, your choice: simple accrual without accounts receivable, cash, or a Stripe 1099-K basis that keeps the books aligned to the form. |
| Deferred revenueWhether annual and multi-month subscriptions are recognized over the service period. | Not stated on vendor site; no revenue recognition feature listed. [A1][A2] | Not yet. (Mapping an annual subscription to a deferred revenue liability account at the point of sale is available; the monthly release schedule is not.) |
| Review before postingWhether you see entries before they reach QBO. | Not stated; marketed as posting automatically in the background. [A2] | Yes. Every entry is presented for review before it posts. |
| Adjustments before postingWhether mappings, accounts and amounts can be corrected before entries post, rather than reversed afterward. | Rule-based mapping with rule priority; no pre-post editing described. [A2] | Yes. Mappings, accounts and amounts are corrected before posting, so after-the-fact reversals are the exception, not the workflow. |
| Double-entry accounting or mapping onlyWhether the tool produces balanced entries (revenue, fees, clearing, payout) or only categorizes transactions. | Double-entry via native records; creates Stripe Clearing and Stripe Processing Fees accounts; payout as Transfer to bank. [A3] | Full double-entry accounting: revenue, fees, tax, clearing and payout, balanced before it reaches QBO. |
| Mapping rulesProduct and service-line, discount and tax mapping, including tax embedded in the price. | Products, Price IDs, metadata with rule priority; Stripe Tax; coupons and shipping; classes; multi-currency on request. [A1][A2] | Product rules, discount rules, and tax rules for both explicit tax lines and tax embedded in the price. |
| Refund handling and data lineageHow refunds and partial refunds post, and whether each entry traces back to the original Stripe charge. | Refund Receipt "with line items mirroring what was refunded"; partial refunds detected; invoice refunds reverse originals; daily summary nets refunds. [A4] | Line-level lineage: every refund traces back to the original Stripe charge, line by line. |
| Bank account reconciliationWhether Stripe payouts are reconciled to actual bank deposits, so the QBO bank register agrees with the bank statement. | Payout as Transfer from Stripe Clearing to bank; bank feed match done in QBO. No bank-statement check stated. [A3] | Payouts are reconciled to actual bank deposits, so the QBO bank register agrees with the bank statement, not just with Stripe. |
Use cases
| Use case | Acodei | ClearDeposits |
|---|---|---|
| A payout that differs from the bank deposit | Not documented. The payout posts as a transfer from Stripe Clearing and the user matches the bank feed; no guidance for bank or wire fees. [A3][A5] | Bank charges are mapped automatically based on tolerance settings. |
| Product mapping needs changing mid-month | "Mapping, fee method and tax settings are never applied retroactively on their own"; a resync deletes and rebuilds each affected QBO record. [A5][A7] | Updates product and revenue mappings across all applicable transactions in the open period. |
| A refund in the new month against a closed-month transaction that had implicit tax | Posts a Refund Receipt "with line items mirroring what was refunded" in the current period; vendor recommends correcting closed periods in the current period and warns that manual edits "break the linkage Acodei uses for reconciliation and reversal." [A4][A5] | The original transaction, with tax backed out, shows clear lineage to the new refund; the refund shows both the tax refund and the revenue refund mirrored to the original transaction in the new month. |
| A partial refund | Partial refunds are detected by comparing the refund amount to the original charge, with line items mirroring what was refunded; proration across tax, discount and shipping is not documented. [A4] | Can be prorated; if so, reversal entries post to the original accounts, with revenue, tax, discount and shipping each reversed for the prorated amounts. |
| Year-end 1099-K filing | No 1099-K report. Acodei books by sale date while the 1099-K uses Stripe's "Available On" date, so the vendor suggests monthly adjusting entries or consistent reporting; gross alignment requires the fee-as-expense setting. [A6][A7] | A Stripe 1099-K basis recognizes revenue on 1099-K timing so year-to-date totals always match the form. |
| Manual payouts | Not documented on vendor site. | Associated automatically with the original transactions. |
| Month-end Stripe balance differs from the QBO Clearing account balance | A daily automated check records whether the two balances match (clearing-account mode only, not Undeposited Funds); whether posting is blocked is not stated. [A5] | As a subledger, ClearDeposits maintains month-on-month Stripe pending and available balances, reconciles the two and surfaces any discrepancy before anything is posted to QBO. A variance is shown for you to review before you post and close the period. |
Sources
- [A1] https://www.acodei.com/pricing
- [A2] https://www.acodei.com/
- [A3] https://www.acodei.com/blog/stripe-payout-reconciliation-quickbooks-complete-guide
- [A4] https://www.acodei.com/blog/stripe-refund-after-payout-quickbooks
- [A5] https://www.acodei.com/blog/quickbooks-reconciliation-discrepancy-stripe
- [A6] https://docs.acodei.com/docs/reconciling-the-stripe-1099-k-with-quickbooks/
- [A7] https://www.acodei.com/blog/stripe-1099-k-quickbooks
All competitor entries verified against each vendor's own website on October 18, 2026. "Not stated" and "Not documented" mean the vendor's own pages do not address the point. Bracketed tags refer to the sources below.
Try it free for two months.
No card to start. US only.