Comparison
ClearDeposits vs Webgility
In short
Use Webgility if you sell through stores, marketplaces and POS as well as Stripe and want every order posted into QuickBooks Online in near real time without touching it. Use ClearDeposits if you are Stripe-paid and want the month's accounting built end to end and reviewed before it posts, with payouts reconciled to the bank statement as part of the product.
All competitor entries verified against each vendor's own website on October 18, 2026. "Not stated" and "Not documented" mean the vendor's own pages do not address the point. Bracketed tags refer to the sources below. For accurate, up-to-date details, see webgility.com.
Pricing
Entry price for one Stripe account into one QuickBooks Online company, and trial terms.
Webgility
Pro $69/mo billed annually ($79 monthly); 300 orders, 2 channels. Free trial offered; length not stated on pricing page. [W1]
ClearDeposits
Free for 60 days, then $49. One flat price.
Comparison criteria
| Criteria | Webgility | ClearDeposits |
|---|---|---|
| Data sourcesWhich payment platforms and sales channels feed the books. | Stripe, plus ecommerce stores, marketplaces and POS (Shopify, Amazon, WooCommerce and others). [W2][W3] | Stripe only. |
| Posting destination and methodAccounting systems supported, and whether entries post on their own or on your instruction. | QBO, Xero, QuickBooks Enterprise, Intuit Enterprise Suite. Automated, near real-time (minutes to hours). [W1] | QuickBooks Online, posted manually. ClearDeposits prepares each period's entries; you enter them in QBO when you are ready, so nothing reaches the ledger without your hand on it. |
| Posting granularityWhat lands in the ledger: journal entries or native QBO activities, and whether per transaction, daily, monthly or per payout. | Every Stripe charge posted as its own QBO entry (sales receipts); fees as expenses; one reconciled deposit entry per payout. [W2][W4] | One set of monthly journal entries per period, structured to mirror QBO activities so the ledger reads the way your accountant expects. |
| Revenue recognition basisAccrual, cash or both, and whether the books tie to Stripe's gross 1099-K reporting. | Each order posted on order date; invoices with payment terms (AR) on Advanced+. Basis not stated. [W1] | Three bases, your choice: simple accrual without accounts receivable, cash, or a Stripe 1099-K basis that keeps the books aligned to the form. |
| Deferred revenueWhether annual and multi-month subscriptions are recognized over the service period. | Not on Core plans; deferred revenue appears only under Full Service Bookkeeping. [W1] | Not yet. (Mapping an annual subscription to a deferred revenue liability account at the point of sale is available; the monthly release schedule is not.) |
| Review before postingWhether you see entries before they reach QBO. | Not stated as a step; dashboard shows orders "flagged before posting" on errors. [W2][W3] | Yes. Every entry is presented for review before it posts. |
| Adjustments before postingWhether mappings, accounts and amounts can be corrected before entries post, rather than reversed afterward. | Chart-of-accounts mapping and test sync; flagged orders reviewed or re-posted; no pre-post editor described. [W2] | Yes. Mappings, accounts and amounts are corrected before posting, so after-the-fact reversals are the exception, not the workflow. |
| Double-entry accounting or mapping onlyWhether the tool produces balanced entries (revenue, fees, clearing, payout) or only categorizes transactions. | Native records: sales receipts, fee expenses, transfers from Stripe clearing account, deposit entry per payout. [W2][W4] | Full double-entry accounting: revenue, fees, tax, clearing and payout, balanced before it reaches QBO. |
| Mapping rulesProduct and service-line, discount and tax mapping, including tax embedded in the price. | Item and customer detail; auto-creates products and customers; multi-currency. Tax mapping not listed on Core plans. [W1] | Product rules, discount rules, and tax rules for both explicit tax lines and tax embedded in the price. |
| Refund handling and data lineageHow refunds and partial refunds post, and whether each entry traces back to the original Stripe charge. | Refunds, partial refunds, dispute reserves and fee reversals as their own events; payouts tied to exact charges; chargeback resolutions posted. [W2] | Line-level lineage: every refund traces back to the original Stripe charge, line by line. |
| Bank account reconciliationWhether Stripe payouts are reconciled to actual bank deposits, so the QBO bank register agrees with the bank statement. | One reconciled deposit per payout ("Matched, zero variance"). Bank reconciliation service on Complete plan only ($299+/mo). [W1][W2] | Payouts are reconciled to actual bank deposits, so the QBO bank register agrees with the bank statement, not just with Stripe. |
Use cases
| Use case | Webgility | ClearDeposits |
|---|---|---|
| A payout that differs from the bank deposit | Each payout posts as one reconciled deposit; handling of a bank-side difference is not documented. Bank reconciliation is a Complete-plan service. [W1][W2] | Bank charges are mapped automatically based on tolerance settings. |
| Product mapping needs changing mid-month | Not documented. [W2] | Updates product and revenue mappings across all applicable transactions in the open period. |
| A refund in the new month against a closed-month transaction that had implicit tax | Refunds are tracked as their own accounting events; tax treatment on refunds is not documented. [W2] | The original transaction, with tax backed out, shows clear lineage to the new refund; the refund shows both the tax refund and the revenue refund mirrored to the original transaction in the new month. |
| A partial refund | "Partial refunds are tracked as their own accounting events"; proration is not documented. [W2] | Can be prorated; if so, reversal entries post to the original accounts, with revenue, tax, discount and shipping each reversed for the prorated amounts. |
| Year-end 1099-K filing | Not documented as a product feature. | A Stripe 1099-K basis recognizes revenue on 1099-K timing so year-to-date totals always match the form. |
| Manual payouts | Not documented on vendor site. | Associated automatically with the original transactions. |
| Month-end Stripe balance differs from the QBO Clearing account balance | Not documented. Bank and payout reconciliation is a Complete-plan service. [W1] | As a subledger, ClearDeposits maintains month-on-month Stripe pending and available balances, reconciles the two and surfaces any discrepancy before anything is posted to QBO. A variance is shown for you to review before you post and close the period. |
Sources
- [W1] https://www.webgility.com/pricing
- [W2] https://www.webgility.com/integrations/stripe
- [W3] https://www.webgility.com/integrations/quickbooks
- [W4] https://www.webgility.com/blog/how-to-connect-stripe-to-quickbooks
All competitor entries verified against each vendor's own website on October 18, 2026. "Not stated" and "Not documented" mean the vendor's own pages do not address the point. Bracketed tags refer to the sources below.
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